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Streamline the Workflows of Your Production Printing

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Modern production printing is no longer relegated to specialized print shops; in fact, many companies are finding it efficient and economical to bring production printing in house. With fast, high-quality, often high-volume capabilities, production printing can transform how you use print materials for your business. But did you also know that you have options that can streamline production printing workflows and make your team even more efficient?

Some of your options are literally right in front of you, such as the finishing options available on today’s printers. For example, a printer can not only fill in templates and print personalized materials, but also fold, stuff, and label mailings. When your equipment manages this work automatically, the amount of time needed for each step (and time between steps) is dramatically reduced. Building finishing options like this into your workflow also provides a high level of quality control that minimizes mistakes and errors. With automated decision making and improved interconnection, your staff can have fewer touchpoints for any given print process.

Infomax offers solutions from both EFI and ConnectPlus that streamline production printing workflows. ConnectPlus, for example, is a comprehensive package that keeps your office systems up-to-date and working together as seamlessly and efficiently as possible. Desktop computers, networks, and imaging systems are all optimized with ConnectPlus’ hands-off installation. EFI, meanwhile, offers the Fiery Workflow Suite, a solution that coordinates printing and production systems. From job submission to prepress, processing to color management and variable data printing, EFI streamlines workflows and speeds the timeline between job creation and complete, printed materials.

Production printing can be a powerful business tool, made even more powerful when systems are designed for maximum efficiency. By leveraging computing and equipment power to create high-quality materials, minimize mistakes, and provide quick turnaround times, workflow tools keep your company nimble and responsive. Contact Infomax Office Systems to put workflow tools like EFI and ConnectPlus to work for you.

Big Workflow Solutions for Small Businesses

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It’s that time of year again—no, not the holidays. Small Businesses Saturday is right around the corner. On November 28th, small businesses across the country will ramp up for big sales as local consumers support their community through shopping small. But, small businesses should make sure they are prepared to handle an influx in customers and provide exceptional customer service—not just on Small Business Saturday, but every day of the year. Intuitive digital workflows ensure faster processes and better customer service, among many other benefits.

Here are several reasons why every small business needs a digital workflow strategy.

  • More time to focus on goals. Small businesses often falsely believe that they aren’t big enough to warrant a switch from paper-based system to digital workflows. But, by implementing digital workflow solutions, small businesses are better equipped to focus on the important things. Rather than being bogged down by inefficient processes, they will be able to look ahead and plan for future success. A digital workflow strategy will positively alter the trajectory of your business, by improving the overall efficiency and productivity of your daily operations.
  • Streamlined communication. Even small businesses have communication issues. The most productive work environments require cohesive communication channels that connect in real time. A comprehensive workflow solution will speed decision-making tasks and improve the flow of communication across all levels of your team. With a digital workflow strategy, you can spend less time with back-and-forth communications, and more time focusing on your customer.
  • Improved responsiveness. It’s difficult to tend to the needs of your consumers when you are tending to your own business’s needs. With a digital workflow strategy, your business will run more smoothly. In a sense, a digital workflow strategy is like adding oil to a rusty chain. Imagine if you could retrieve an invoice in seconds instead of minutes, or instantly pull all sales related to a particular customer. With a digital workflow solution, you’ll be able to operate more quickly, creating positive experiences for your employees and customers.

A digital workflow strategy should be an intuitive and effective addition to your SMB workplace. Contact us today to learn about how to grow your small business.

Stop the Paper Pile-up by Automating Document Workflow

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The lifecycle of any document is dynamic and constantly changing. Sometimes, documents that have run their course remain in our physical and electronic folders for years or even decades, cluttering our offices and hard drives. But when it comes time to find the document you’re looking for, it’s like finding a needle in a haystack. Fortunately, a document management solution can fix these all-too-common document problems. Document management can help you manage your documents more efficiently and fill the holes in your workflow processes, so that you and your workers can focus on more important tasks.

Electronic document management can improve the daily operations in your office and help clean up your business. Here are several benefits to document management.

  • Moving documents: Are you done with a document? Automatically and seamlessly move the document from one location to another without any hassle whatsoever. Now, your documents can be transferred anywhere within a network for ease of use and workflow efficiency. And you’ll also be able to easily search for and retrieve the document later on when you need it.
  • Control: With document management, you can be notified by email when someone opens, moves, or modifies any document. Whether the change is major or minor, you can be privy to every step along the way. In other words, you can track projects from start to finish every time and keep control of your documents—from start to finish.
  • Streamlining: Document management can streamline your workflow processes, by automating your needs. Using rules-based routing systems, your documents are passed through the proper chain of command, and projects are completed with fewer steps.
  • Saving time: Saving time means saving money. With document management, your business will reduce paper waste, resulting in savings, as well as helping the environment.
  • Customization: Digital workflows can automate tasks for you, so that you can focus on other objectives. Computer-aided work models can complete certain repetitive tasks quickly. They also remove human error, so the quality of the work improves, as well.
  • Ease of use: Document management systems are designed with easy of use in mind. They don’t add steps to your document and workflow processes, they remove some. User-friendly interfaces allow for seamless integration into your business processes. And, you won’t be stuck writing code or getting caught up in the technical side of things. Instead, you can quickly and easily customize your document management to best fit your needs.

To learn more about how document management can revolutionize your workflow, contact Infomax today.