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MPS Myths Busted

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Many businesses have some reservations about making changes to their printing processes. This is common. After all, change is hard. But, even top-level decision makers can be hesitant about making the switch to MPS because it can be difficult to separate the myths from the facts.

In order to clear some of the fog surrounding MPS, we’ve busted some of the most common myths surrounding MPS below.

Myth 1: MPS is too expensive.
MPS might, at first, seem like a frivolous expense. After all, “Managed Print Services” even sounds expensive. However, one of the major goals of MPS is to help businesses achieve significant, long-term savings. MPS can be easily customized to your business, so this myth really has no grounding in reality. No matter the size, MPS can help your business save money by reducing printing expenses by up to 30%.

Myth 2: MPS will interrupt workflow.
Many businesses are resistant to integrating MPS into their business environment because they believe it will disrupt the company’s workflow and will cause more trouble than it’s worth. But the truth is that MPS actually simplifies operations of the entire print fleet while minimizing interruptions to the company’s workflow. MPS is designed to free up more of your employees’ time. With MPS, your admin staff won’t have to spend time ordering consumables, troubleshooting error messages, or maintaining your devices—that will all be done for them.

Myth 3: MPS is just an up-sell.
MPS is not just some fad—it’s a legitimate solution that allows businesses to focus on core competencies. Top businesses who have adopted MPS into their workflows have found that its benefits are significant and permanent. Gone are common inefficiencies and overly complex printing environments. MPS will streamline your print processes and maximize the efficiency of your entire team.

Myth 4: My IT staff does just fine.
In reality, your IT staff is probably already stretched too thin. With MPS, your they can focus on more important projects, instead of tending to a jammed printer or updating the settings on your multi-function device. MPS proactively maintains your printer fleet, freeing up more of your IT staff’s time.

Myth 5: All of our printers are essential.
No, they are not. A common misconception is that there are few costs associated with personal printers. But, smaller machines are inefficient, wasteful, and can chew through costly consumables quickly. With an MPS solution, your standalone devices would be replaced with fewer, more efficient machines, targeted for specific tasks—resulting in the ability to control printing waste and reducing consumables across your entire organization. MPS provides a solution that’s good for your budget, your workflow, and the environment.

Contact Infomax today to learn more about how MPS can benefit your business.

Go Green with Simple Solutions

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Going green is a great way to save money and the environment. The problem is that many businesses simply do not know where to begin. The options are seemingly endless, and sometimes cost efficiency gets lost in the mix. Fortunately, there is an easy way to keep “going green” in the forefront of your mind and your bottom line.

When making the transition to a greener office environment, keep the three R’s in your mind at all times:

  • Reduce: First and foremost, it is vital that your company deciphers between the necessary and the unnecessary when it comes to printed documents. A good Managed Print Services (MPS) strategy will take this into account and help guide your business toward reducing the unnecessary elements. User controls and printer release codes are also great ways to reduce superfluous printing, while saving your company money. Also consider reducing your actual printing devices. Perhaps you don’t need a desktop printer in every office. We can help you evaluate your print environment to reduce office waste.
  • Reuse: A great way to go green is to use your equipment in as many ways as possible, or switch to multifunction products that maximize efficiency but minimize your carbon footprint. Also, consider duplex printing when it is appropriate. If the information on one side of the paper is not sensitive, throw it back into the printing tray. Reusing as much as possible will help save money and trees.
  • Recycle: Everyone knows you can recycle paper. Put secure recycling bins near your MFPs and let recycling paper become second nature. Then, move on to recycling various consumable parts and cartridges associated with your printing needs. Once these actions become second nature, you are well on your way to going green.

The three R’s help simplify the “going green” process. Share these tips with your workers and take the intimidation factor out of it. After all, helping the environment should not be a stressful task. In fact, it should be universally helpful.

Contact Infomax today to learn more ways to go green!

The Tools You Need to Print Smarter

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Although many businesses have gone virtually paperless, there still remains the inevitable need to print physical documents. When these needs arise, it’s important to remain smart about your printing decisions. Whether you are trying to going paperless or are still printing consistently, it’s vital that you have tools in place to keep your costs low and your efficiency high.

Here are some ways to ensure that your printing is happening efficiently:

  • Print caps and quotas. Ideally, efficiency and cost are at the forefront of every worker’s mind. However, in the day-to-day happenings of any workplace, these factors sometimes take a backseat. In the fast-moving world of business, sometimes limits must be put in place. Limiting the variables is a fundamental method of saving money in the workplace, and implementing print quotas is a great way to do just that. Try implementing caps on printing for individual employees. Make them aware of these caps and enforce them, then watch as your printing costs plummet.
  • Analytic reports. It’s hard to optimize any area of your business if you are in the dark about it. Utilizing print reports can show you trouble spots in your business, so that you can take the necessary steps to iron out those wrinkles.
  • Digitized documents. The phrase “going paperless” can be foreboding. Do not let intimidation keep your company from lower costs and higher efficiency. Even small steps in digitizing documents will show drastic improvements in your company’s workflow. The benefits of digital document management are virtually endless. If what you are looking for is speed, security, and affordability, taking the time to invest in digital document management is a surefire win. And the more you start to digitize documents, the less you’ll need to print!

Partnering with Infomax can take the guesswork out of smart printing, and our team of experts can help you transition to the world of digital document management.

Contact us today to learn how we can meet your business’s specific needs.