Posts

What to Look For in a New Office Printer

/in /by

Your business is as unique as the market and clients you serve. When it comes to office equipment, you need a printer individualized for your exact needs. There are many printers on the market, so determining which one is the right fit for your office can be difficult. We’re here to help you clear through the clutter.

It’s important to understand the role your printer needs to play and the frequency at which your business will use it. Businesses that print thousands of documents per month may value a machine with high printing speed and durability. A printer with high image quality and four ink wells may be more important for companies printing more colorful documents and images. 

Consider these factors before purchasing your next office printer.

Functionality

Most businesses opt for multifunction printers, or systems that can print, copy, scan and fax. Why? Small and medium-sized businesses need a printing solution that reflects themselves: efficient, versatile and reliable.

Budget

Size, imaging, speed and additional features affecting the price of a printer. When determining your budget for a new printer, it’s important to understand that the upfront costs could be compounded by the price of replacing ink. It’s common for inexpensive printers to have costly ink replacement fees. The reason: manufacturers make their money that way.

Leasing printers has become a popular option for businesses. Monthly leasing costs are easier to factor into a budget than the one-time cost of purchasing a multifunction printer. Leasing also allows companies to update their equipment as printer technology advances.

Quality

Your office printer will likely use an inkjet or laser printer. Inkjet printers use ink and are best for low-volume printing, while laser printers use toner and are suited for high-volume printing. Whichever you use, you want professional print quality. Both are measured in dots per inch — or DPI. Laser printers usually have between 600 to 1,200 DPI, while inkjet printer resolutions usually begin at 1,200 DPI.

It’s also worth checking if you can use third-party ink cartridges for your printer and if refilling cartridges is an option. Be aware that using unapproved ink cartridges might void your warranty.

Speed

If your office frequently prints reports or documents with multiple pages, you’ll want to pay attention to the printing speed on your new machine, measured in pages per minute — or PPM. Though printers will have slight variance in PPM for images and text, the measurement will allow you to determine what best fits your business’ needs.

Wireless Access

Most offices have on-the-go employees who want to print from laptops or cellphones. Printers with wireless or Bluetooth access provide more functionality. The feature also allows the machine to access a document management system. Users can use the printer to access electronically stored files without having to send the files through a computer.

 To learn more about print and technology solutions that best fit your organization’s needs, contact us here.

Are You Missing Out on Scanning Savings?

/in , /by

Scanning has been around for quite some time, but many businesses refuse to incorporate a document imaging solution. There are several assumptions made about the world of scanning, many of which are outdated and misleading. There is a good chance that your business is missing out on drastic savings, simply because you are unaware of all of the benefits document scanning can bring to your business.

Here are some facts about how your business can be boosted by incorporating a document imaging solution.

  • Saving your workflow: Maximizing your day-to-day operations so that your business’s workflow is optimized is one of the chief benefits of a document imaging solution. In fact, your workflow can actually improve by 30%. Imagine if all areas of your business could be boosted by such a high percentage. Optimized workflows save time and money, so embrace a scanning solution sooner than later.
  • Saving time: In addition to improved workflows, document scanning also saves time when it comes to finding your documents. Scanning software makes indexing all documents easy, which then makes finding those documents later on a breeze. Instead of sorting through filing cabinets or stacks of paper, you can find exactly what you’re looking for in a matter of seconds.
  • Saving paper: Businesses need paper, at least for now. Exactly how much paper depends on the size of the company and their specific needs. However, by incorporating a document imaging solution, you can drastically reduce the need for paper, which saves on storage costs and reduces your carbon footprint. In the United States alone, there are 4 trillion paper documents, and that number grows by 22% each year. Utilizing double-sided printing, and incorporating certain paperless functionalities, can help you not add to that pile.

To learn more about the myriad ways that a document imaging solution can benefit your business, contact us today.