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The Benefits of Leasing an Office Printer

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Has your office needed a new printer for a while, but the cost and dizzying number of options on the market are holding you back? Leasing an office printer could be the secret to a much-needed equipment upgrade.

Limited overhead costs

What would you do with a budget surplus? Small and medium-sized business owners and managers probably have a long list of answers. Sadly, many organizations don’t have extra funds that are not already allocated for the fiscal year. Multifunction printers, or MFPs, can cost a few thousand dollars, and prices change with the market. Leasing allows you to obtain new office equipment today and gather funds as you use it, not scrape for the full amount or max out credit limits to buy a printer. Budgeting also becomes easier: businesses can plan on the same monthly payments for a year or two instead of guessing as to what their budget should be for a new printer paid in full.    

Updated technology

Technology develops at a breakneck pace, and your office needs equipment that matches your businesses’ advancements. Companies that have a high volume of specialized print jobs have the flexibility to upgrade their equipment for the most effective and efficient tools when their contract is up.

And while some organizations may not be looking for the most tricked-out new printer to enter the market, your office will be better off with a system that runs and uses ink as efficiently as the newer models do. Additionally, new MFPs have increased security measures. Manufacturers are making printers that protect sensitive information by requiring users to sign in before gathering their documents.

Smooth transition

When you lease a new MFP, providers typically take care of set up, connecting it to Wi-Fi and other devices in your office. Infomax also performs test runs and on-site training to ensure employees are able to use the equipment to its full capacity.

Easy upkeep

Most equipment providers offer maintenance plans that make fixing printer jams or other production snags a breeze. This means your business can avoid the hassle of searching for service technicians and exorbitant bills each time your MFP needs servicing. Regular ink cartridge and toner changes also are typically included in a leasing package.

Painless disposal

When you lease a printer from a third-party provider, you can avoid the hassle of selling or disposing of your old model when you want to upgrade. Gone are the days when old technology could be sent out with the trash. Today, companies must ensure their data is secured and need to comply with safe, environmentally friendly regulations regarding disposal. When you lease, disposal issues are the responsibility of the lessor, not yours.

To learn more about Infomax’s leasing options, message us online or call 1-800-727-4629.

What to Look For in a New Office Printer

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Your business is as unique as the market and clients you serve. When it comes to office equipment, you need a printer individualized for your exact needs. There are many printers on the market, so determining which one is the right fit for your office can be difficult. We’re here to help you clear through the clutter.

It’s important to understand the role your printer needs to play and the frequency at which your business will use it. Businesses that print thousands of documents per month may value a machine with high printing speed and durability. A printer with high image quality and four ink wells may be more important for companies printing more colorful documents and images. 

Consider these factors before purchasing your next office printer.

Functionality

Most businesses opt for multifunction printers, or systems that can print, copy, scan and fax. Why? Small and medium-sized businesses need a printing solution that reflects themselves: efficient, versatile and reliable.

Budget

Size, imaging, speed and additional features affecting the price of a printer. When determining your budget for a new printer, it’s important to understand that the upfront costs could be compounded by the price of replacing ink. It’s common for inexpensive printers to have costly ink replacement fees. The reason: manufacturers make their money that way.

Leasing printers has become a popular option for businesses. Monthly leasing costs are easier to factor into a budget than the one-time cost of purchasing a multifunction printer. Leasing also allows companies to update their equipment as printer technology advances.

Quality

Your office printer will likely use an inkjet or laser printer. Inkjet printers use ink and are best for low-volume printing, while laser printers use toner and are suited for high-volume printing. Whichever you use, you want professional print quality. Both are measured in dots per inch — or DPI. Laser printers usually have between 600 to 1,200 DPI, while inkjet printer resolutions usually begin at 1,200 DPI.

It’s also worth checking if you can use third-party ink cartridges for your printer and if refilling cartridges is an option. Be aware that using unapproved ink cartridges might void your warranty.

Speed

If your office frequently prints reports or documents with multiple pages, you’ll want to pay attention to the printing speed on your new machine, measured in pages per minute — or PPM. Though printers will have slight variance in PPM for images and text, the measurement will allow you to determine what best fits your business’ needs.

Wireless Access

Most offices have on-the-go employees who want to print from laptops or cellphones. Printers with wireless or Bluetooth access provide more functionality. The feature also allows the machine to access a document management system. Users can use the printer to access electronically stored files without having to send the files through a computer.

 To learn more about print and technology solutions that best fit your organization’s needs, contact us here.