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Going Green Starts with Your Office Equipment

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There are plenty of ways to “go green” in your office. Many of these eco-friendly practices are intuitive, such as turning off your computer at the end of the day, and using the appropriate waste bins to separate trash from recyclables.

That said, more and more eco-conscious companies are making smarter hardware decisions to meet their green initiatives. Investing in efficient office equipment—such as printers, copiers, scanners, and MFPs—saves energy without sacrificing quality.

Here are some tips for choosing greener hardware for your office:

  • Invest in efficiency. Typically, office equipment usage accounts for up to 40 percent of a company’s energy bill. Highly efficient machines are simply better for your business in the long run—and also provide immediate cost savings. Be sure to select high-efficiency equipment, usually indicated by the ENERGY STAR symbol. This tells you that you’re purchasing an eco-friendly product, and can potentially reduce the energy used by your business’s hardware by up to 60 percent.
  • Consider the features. Does the MFP you are considering offer duplex printing, advanced sleep mode, and other eco-features? If not, you may want to keep looking. These features are essential for reducing energy consumption and chopping that electricity bill.
  • Buy local. In addition to supporting your local economy, buying or leasing your equipment from a local vendor ensures less gas is used for transportation. Big box office retailers use huge amounts of energy in the shipping of equipment from centralized warehouses to your office. Local inventory also means our machines are available for expedited delivery and installation, with on-site training for your staff.
  • Remember to consolidate. Do you really need separate devices for your printer, scanner, and fax machine? Instead of multiple devices that take up too much energy and office space, consider an MFP, or multi-function printer. Multi-functions systems ensure all of your document imaging needs are met, and consume about 40 percent less energy than offices with standalone devices.

These are just a few of the ways smart hardware decisions can help save the planet and your pocketbook. To learn more, contact Infomax today.

Big Benefits to Upgrading Your Office Equipment

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Your business is always growing, so shouldn’t your technology be growing with it? All too often, businesses stick with their outdated equipment, thinking that a new investment simply is not worth it. However, whether your equipment consists of one lone printer or a fleet of multi-function devices, there are several reasons upgrading is vital for business success.

Here are some reasons why evaluating your equipment every few years is so important:

  • Quality. First and foremost, as technology in printing advances, the quality of output and operations increases, as well. Also, due to normal wear and tear, it might be time for you to consider investing in new equipment. Printing has come so far in recent years that in-house options actually rival those of print shops.
  • Cost. Don’t be intimidated by the sticker price of a shiny new MFP. In fact, that newer machine will likely lower your cost per copy. This means that over time, your printing costs will go down as a result of this new investment. You’ll also be able to produce professional materials in-house, rather than outsourcing them. Leasing is also a great way to keep you costs low.
  • Maintenance. Repairs are expensive. Decrease the odds of needing to repair your copiers and printers by investing in new equipment. New machines last longer, work faster, and produce better materials than those dusty, old devices that are waiting to malfunction.
  • Options. Your trusty printer might get the job done, but how many jobs can it actually do? With today’s multifunction printers, you no longer need separate printers, scanners, copiers, and fax machines. An MFP provides all of these services (and more) using less space and less money.
  • Security. Upgraded equipment utilizes a myriad of security options. Certain pieces of equipment can even help you track which users are overprinting. This information can help you establish printing limits. Even encryption services are available in many newer devices.

Contact Infomax today to learn about how upgrading your equipment can specifically help your business.