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The Driving Force behind Office Productivity

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When considering office productivity, several factors come into play. Your management style, employee morale, and even how much sleep your team gets at night affects your team’s productivity levels. One oftentimes overlooked factor of productivity is the tools you have in place to maximize your company’s workflows.

Although there are various novelty items that can make your business soar, like applications that enable wireless printing straight from mobile devices, or fire and waterproof external storage drives, the driving force behind office productivity is your larger technology fleet. These essential tools are responsible for keeping your team’s workflows running efficiently.

Here are a few foundational pieces of office equipment and technology that will ensure your team is working at its peak of productivity.

Multifunction Printers (MFPs) – Whether color or black and white, MFPs offer a wide range of capabilities, including document capture and data automation software, which will help your team function at its highest level. MFPs allow users to email scanned documents to a customer from the machine itself, or easily print addresses on envelopes instead of printing out labels. Once properly trained, your staff will save hours of time with an in-house MFP.

Cloud Storage – In today’s mobile world, having your business’s data available at your fingertips opens up new possibilities for workflows. You can pull up an invoice on your smartphone while visiting a client on-site, or edit a proposal on your tablet on a layover in the airport on a business trip. Unlimited access to all of your company data is available with modern cloud storage solutions, increasing your team’s access to business documents and programs, and in turn boosting productivity.

Software – Don’t forget the tremendous benefits that specific software can reap for your business. Think about how document automation software, programs that streamline the filing of electronic documents, can add to your team’s productivity. Your employees will never lose an email again, or decide how to file data. Software options are abundant, so working with your trusted technology partner is key when determining the best software to incorporate into you business’s workflows.

If you’re interested in upgrading your current technology or in adding new hardware or software to increase your company’s productivity, contact Infomax today.

Going Green Starts with Your Office Equipment

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There are plenty of ways to “go green” in your office. Many of these eco-friendly practices are intuitive, such as turning off your computer at the end of the day, and using the appropriate waste bins to separate trash from recyclables.

That said, more and more eco-conscious companies are making smarter hardware decisions to meet their green initiatives. Investing in efficient office equipment—such as printers, copiers, scanners, and MFPs—saves energy without sacrificing quality.

Here are some tips for choosing greener hardware for your office:

  • Invest in efficiency. Typically, office equipment usage accounts for up to 40 percent of a company’s energy bill. Highly efficient machines are simply better for your business in the long run—and also provide immediate cost savings. Be sure to select high-efficiency equipment, usually indicated by the ENERGY STAR symbol. This tells you that you’re purchasing an eco-friendly product, and can potentially reduce the energy used by your business’s hardware by up to 60 percent.
  • Consider the features. Does the MFP you are considering offer duplex printing, advanced sleep mode, and other eco-features? If not, you may want to keep looking. These features are essential for reducing energy consumption and chopping that electricity bill.
  • Buy local. In addition to supporting your local economy, buying or leasing your equipment from a local vendor ensures less gas is used for transportation. Big box office retailers use huge amounts of energy in the shipping of equipment from centralized warehouses to your office. Local inventory also means our machines are available for expedited delivery and installation, with on-site training for your staff.
  • Remember to consolidate. Do you really need separate devices for your printer, scanner, and fax machine? Instead of multiple devices that take up too much energy and office space, consider an MFP, or multi-function printer. Multi-functions systems ensure all of your document imaging needs are met, and consume about 40 percent less energy than offices with standalone devices.

These are just a few of the ways smart hardware decisions can help save the planet and your pocketbook. To learn more, contact Infomax today.

Big Benefits to Upgrading Your Office Equipment

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Your business is always growing, so shouldn’t your technology be growing with it? All too often, businesses stick with their outdated equipment, thinking that a new investment simply is not worth it. However, whether your equipment consists of one lone printer or a fleet of multi-function devices, there are several reasons upgrading is vital for business success.

Here are some reasons why evaluating your equipment every few years is so important:

  • Quality. First and foremost, as technology in printing advances, the quality of output and operations increases, as well. Also, due to normal wear and tear, it might be time for you to consider investing in new equipment. Printing has come so far in recent years that in-house options actually rival those of print shops.
  • Cost. Don’t be intimidated by the sticker price of a shiny new MFP. In fact, that newer machine will likely lower your cost per copy. This means that over time, your printing costs will go down as a result of this new investment. You’ll also be able to produce professional materials in-house, rather than outsourcing them. Leasing is also a great way to keep you costs low.
  • Maintenance. Repairs are expensive. Decrease the odds of needing to repair your copiers and printers by investing in new equipment. New machines last longer, work faster, and produce better materials than those dusty, old devices that are waiting to malfunction.
  • Options. Your trusty printer might get the job done, but how many jobs can it actually do? With today’s multifunction printers, you no longer need separate printers, scanners, copiers, and fax machines. An MFP provides all of these services (and more) using less space and less money.
  • Security. Upgraded equipment utilizes a myriad of security options. Certain pieces of equipment can even help you track which users are overprinting. This information can help you establish printing limits. Even encryption services are available in many newer devices.

Contact Infomax today to learn about how upgrading your equipment can specifically help your business.