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The Benefits of Leasing an Office Printer

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Has your office needed a new printer for a while, but the cost and dizzying number of options on the market are holding you back? Leasing an office printer could be the secret to a much-needed equipment upgrade.

Limited overhead costs

What would you do with a budget surplus? Small and medium-sized business owners and managers probably have a long list of answers. Sadly, many organizations don’t have extra funds that are not already allocated for the fiscal year. Multifunction printers, or MFPs, can cost a few thousand dollars, and prices change with the market. Leasing allows you to obtain new office equipment today and gather funds as you use it, not scrape for the full amount or max out credit limits to buy a printer. Budgeting also becomes easier: businesses can plan on the same monthly payments for a year or two instead of guessing as to what their budget should be for a new printer paid in full.    

Updated technology

Technology develops at a breakneck pace, and your office needs equipment that matches your businesses’ advancements. Companies that have a high volume of specialized print jobs have the flexibility to upgrade their equipment for the most effective and efficient tools when their contract is up.

And while some organizations may not be looking for the most tricked-out new printer to enter the market, your office will be better off with a system that runs and uses ink as efficiently as the newer models do. Additionally, new MFPs have increased security measures. Manufacturers are making printers that protect sensitive information by requiring users to sign in before gathering their documents.

Smooth transition

When you lease a new MFP, providers typically take care of set up, connecting it to Wi-Fi and other devices in your office. Infomax also performs test runs and on-site training to ensure employees are able to use the equipment to its full capacity.

Easy upkeep

Most equipment providers offer maintenance plans that make fixing printer jams or other production snags a breeze. This means your business can avoid the hassle of searching for service technicians and exorbitant bills each time your MFP needs servicing. Regular ink cartridge and toner changes also are typically included in a leasing package.

Painless disposal

When you lease a printer from a third-party provider, you can avoid the hassle of selling or disposing of your old model when you want to upgrade. Gone are the days when old technology could be sent out with the trash. Today, companies must ensure their data is secured and need to comply with safe, environmentally friendly regulations regarding disposal. When you lease, disposal issues are the responsibility of the lessor, not yours.

To learn more about Infomax’s leasing options, message us online or call 1-800-727-4629.

What to Look for in An Office Printer Before You Buy

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Office-Printer-Guide

It’s uncanny how an office printer can become a valuable part of your team. The right office printer can make a world of difference.

 

Technological advancements have made it easier and more efficient to run day to day operations digitally, however, the need for print production and office printers has not completely gone by the way side. Whether you have a small, medium or large company, it is imperative to choose the best office printer for your needs. What initially may seem like a minor investment, could turn into costing your company more in the long run. The right printer saves time but, with all the options that are available, can make it difficult to decide which is the right printer for you.

No two offices have the same requirements for printers. In order to ensure you select the best office printer, Infomax believes these are a few important questions to ask first.

How many of your employees require access to the office printer?

The first step is to determine how many employees in your office require access to the office printer on a daily basis. Some smaller businesses do not require high-volume, multifunction printers that are being utilized by numerous employees, on a daily basis. On the contrary, a desktop printer may not meet the demand of large operation companies.

What primary functions does the office printer require?

Multifunction office printers that combine printing, copying, faxing and scanning are a great addition to most offices and can cut down on maintenance and supply costs. However, if your company never faxes or hardly scans documents, you will not need to invest in a multifunction printer and can operate sufficiently with a single-function printer.

Would your company benefit from mobile printing capabilities?

Th advancements in mobile technology not only allows your employees to access documents, on mobile devices, from anywhere they are but also the ability to send projects to your office printers from those devices as well. If your operations require this form of functionality, you will need to select a printer that is equipped with a reliable, easy to use interface.

Do you need an office printer that tracks usage?

A selection of office printers come equipped with software programs that monitor and track usage, helping companies save money. If your company needs to track supplies, usage, order history, and service history, you will need to select an office printer that is capable of interacting with analytic software.

If your company is in need of office printers, contact Infomax today and our specialists will ensure you select the right office printer for your company.

Make the Most of Your Multifunction Printer (MFP)

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You know the basic functions of your multifunction printer (MFP): print, copy, scan, fax. Thanks to today’s technology, all of these functions are melded into a single sleek machine with a relatively small footprint. But if the basic “Big Four” are the only things you’re utilizing your MFP for, you’re missing out on high-powered tools that will make this versatile machine an even more valuable asset in your operations arsenal. Read on to learn about them.

Scan-to-File and Scan-to-Email — After scanning documents at your multifunction printer, do you have to return to your computer to rename, relocate, or email files? With your MFP’s technology, you can designate a file’s target network location or email it to a recipient directly from the MFP interface—no need to chase down documents later.

OCR — Optical Character Recognition (OCR) is a software tool that detects letters, numbers, and punctuation in a document, from typed fields to hand-written notes. With OCR enabled, your scanned documents become easily searchable and accessible for indexing and copy/paste purposes.

Electronic Document Management — OCR becomes particularly powerful when you combine it with electronic document management software, a suite that integrates your multifunction printer with your central server to create a “home base” for all of your digital files and materials. Document management tools can help you link new files to existing records, such as by client name, date, or invoice number.

Applications — That’s right, apps aren’t just for your phone. Your MFP can be linked to your website’s content management system (CMS) or Google account to automatically upload files to those locations. You can also connect to your printer from tablet computers and mobile phones, eliminating the need to email yourself a file just to print it.

Your multifunction printer is so much more than a copier… Or a printer… Or a scanner… Or a fax machine. When fully taken advantage of, it’s a powerful, versatile tool that can help you streamline workflows, extract data, link documents, and communicate across the cloud. Contact Infomax Office Systems to the most out of your MFP or to add one to your fleet.