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The Right Printing Hardware to Increase Productivity

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The productivity of your office relies heavily on the business technology you utilize. Without the right equipment in place, you can’t expect employees to perform at peak productivity. Imagine trying to dig a ditch with just a serving spoon; sure, eventually you’ll be able to dig something resembling a ditch, but how much time and effort would be required to do so if you were using a shovel instead?

Does your staff have the printing hardware it needs to operate a peak proficiency? Here are some of the devices available today that could help your organization enhance its productivity.

Black-and-white printers – Modern black-and-white printers, built for speed and efficiency, are the workhorse of any office. These devices are excellent for large projects as well as the daily printing of emails, invoices, and documents. Many printers even come equipped with finishing options—such as stapling, collating, and folding—that will help your team complete their tasks on time.

Color printers – Color printers provide you with the freedom to produce stunning photos, logos, marketing materials, and proposals. With templates and in-house printing, you don’t need to spend days negotiating with external designers on standard jobs. Instead, print what you need, when you need it.

Multifunction printers (MFPs) – One device, multiple uses—in the office, a multifunction printer is your jack-of-all-trades. With copy, print, scan, and fax capabilities, MFPs provide a central piece of hardware to meet multiple needs, saving money, space, and energy.

Wide format printers – By cutting out the designer or print shop, you can get right to the business of printing phenomenal in-house posters and banners when you bring wide format machines in-house. The average wide format printer can produce up to 15 posters in a single hour, without ever waiting in line at the print shop. Quickly and easily create gorgeous images for display in the office or for marketing purposes in public areas.

Your company’s business technology defines your capabilities, and having the right printing hardware in place will substantially improve productivity. To take your office’s productivity to the next level of quality, precision, and speed, contact Infomax today.

Quality and Affordable Printing Solutions for Every Office

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Monochrome printers and multi-function printers (MFPs) have come a long way since dot matrix printing of yesteryear. Many companies might assume monochrome printing solutions are also becoming dated, as color devices rise in popularity. But, today’s black-and-white printers and MFPs have kept pace with modern technology and often include sophisticated features—including Wi-Fi, duplex printing, and mobile capabilities—to streamline efficiency in your office, while still remaining incredibly affordable.

Monochrome machines are often the most affordable option, making them an ideal option for businesses on a budget. If your office has a color printer or MFP and needs to supplement its network, additional monochrome hardware is your most economical choice. If you’ve already determined that your office can benefit from a monochrome printer, the next step is to decide how you want that machine to function in your office. Is it going to be your company workhorse, shared by more than ten people? Is your marketing team going to be using it, possibly requiring very small fonts to print legibly? How you intend to use your new black and white printer is the first step in your purchase.

Once you figure out the purpose of your new machine, the next step is to consider the specs of your top choices. Each printer’s capabilities are clearly outlined for every machine on their corresponding information sheets. Simply understanding printer specifications in order to compare models can save you time and money in the long-run.

Here are a few points to consider in order to get the best monochrome device for your budget:

Resolution – Resolution is the maximum number of printed dots per inch (dpi) both vertically and horizontally. The lowest resolution in modern printers is roughly 600 dpi, so consider the type of printing you’ll be using your machine for. If you are simply adding a new device for a few employees to share for everyday printing—where professional-quality outputs are not required—a 600dpi printer will do the trick. Looking for resolution specs may help you determine if your choice is the most economical choice.

Print Speed – The corresponding acronym for this spec is PPM, or pages per minute. Again, the function of the machine will help determine an acceptable range for how many pages you need your new machine to print per minute. Typically, the fewer pages printed per minute, the more economical the machine.

Connectivity – Connectivity is about how your printer links to computers and mobile devices. All printers have USB ports, allowing for a wired connection to virtually any device. Basic devices can connect to your networked print fleet via an Ethernet cable. For increased mobility, many models also support wireless printing. Look for how each model connects to devices to help determine your top choice.

Paper Handling – The type of paper you intend to use—everything from size to thickness to output tray capacity—is outlined in the paper-handling specs. Consider not only if you’ll be printing in different sizes, but also the type of paper that you intend to use. This point is particularly important if you intend to print addresses on envelopes on your new machine. Also, duplex printing is included in this spec, and should be considered as an eco-friendly, cost-effective option.

Monochrome machines are an affordable option for your next office technology purchase, as they offer significant features that can be incredibly beneficial to your business at a fair price. Knowing the function of your machine and understanding the meaning behind the spec sheet should help you make the best decision for a quality, affordable monochrome printer to add to your network.

For more information on black and white printing solutions, contact Infomax today!

Back to Basics: The Importance of Monochrome

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Color printing is great. It captures the eye, holds readers’ attention, and direct them to the information you most want them to see. However, there is no replacing black and white printing. Monochrome printing is still the king of the printing hill. For that reason, monochrome MFPs, or multifunction printers, are often an affordable and wildly beneficial addition to businesses.

Here are some ways that monochrome printing devices can aid your business.

  • Lightning speed. When you need something printed, you do not want to have to wait around for that old inkjet printer. Monochrome laser printers will blast out your printing projects quickly and efficiently. High-volume jobs are a piece of cake with monochrome laser printers, too, as they are as reliable as they are speedy.
  • Lower costs. Sure, that fancy color MFP might have all the bells and whistles, but why waste money on features your business doesn’t need? By going with a monochrome printer, you can solve your printing needs without breaking the bank. This way, you can focus on your work, rather than trying to pay off unnecessary equipment.
  • Going green. Ironically, sometimes going green is black and white. Monochrome printing helps the environment by using fewer consumables, such as toner cartridges, so that your conscious is more at ease every time you hit the print button.
  • High quality. Monochrome printing is not what it was ten years ago. In fact, the advances made in monochrome printing have resulted in some of the highest-quality document printing to date, and it’s available for your business. Furthermore, these advances have actually made printing more affordable over time. Color is great, but monochrome printers often offer finishing options that add that special something to your projects, so you can be as versatile as ever.

To hear more about monochrome printing and if it’s right your company’s needs, contact us today.