Many businesses rely heavily on paper to accomplish everyday tasks. Even with proven organization techniques in place, storing, managing and retrieving information that exists solely in a physical format can be time-consuming and tedious processes for small and large businesses alike. With Infomax, transitioning to a hybrid or completely digital work environment means that keeping your important documents safe and easily accessible is more manageable than ever with our document management solutions.
Evolving your business shouldn’t be overwhelming. To keep your office running at peak efficiency, Infomax provides effortless document management solutions that are chosen by you and tailored specifically to meet your business’s needs. Our complete set of tools offers painless and sensible fixes that can improve your workflow at every step of the way. To keep you focused on what matters most, Infomax can help you get up and running with little to no downtime so you can have your essential files exactly where — and when — you need them.
Digital Workflows
Knowing how and when things are getting done in your office is valuable for measuring the volume of work that your business can handle. Digital workflows let you do more with the ability to automate content-based tasks and create computer-aided work models that complete complex or repetitive jobs quickly and with a higher degree of accuracy. An intuitive graphic interface means that you never have to write code, and the ability to trigger workflows with action-aware process initiation lets you be as hands-on or hands-off as you desire. When work comes to the table, knowing who has it, where it is and at what point of completion gives you the ability to monitor efficiency and track projects from start to finish.
Forms Solutions
For business that rely on form completion for collecting variable data on items such as customer history, inventory tracking or client invoicing, the amount of resources consumed by creating multiple duplicates, forwarding that information and making it available for reference by your employees can mean a convoluted and time-consuming paper chain. Infomax can help convert your existing forms to a digital format so all your information stays uniform and in one place.
Infomax’s Forms Solutions can increase your capabilities to effectively control and enhance this exchange with automatic file routing, work prompts and progress notifications that streamline your manual processes and eliminate the need for additional data entry, emailing, printing or faxing. Custom templates, version control and electronic signatures provide the same functionality of your physical forms with the added benefits of file syncing and digital mobility that let you take your business to the customer and access your information from anywhere.
Digital Archiving
Your electronic assets are important to your business and deserve the same considerations for safekeeping as your physical files. Infomax Digital Archiving provides a secure method for storing and accessing your digital content with customizable administrative controls and third-party software integration to accommodate existing office systems. Infomax’s content management and digital archiving systems provide the ultimate in asset preservation and risk management through on-site and remote storage options, automatic backup and structured or unstructured organization methods so you never have to worry about your files disappearing or being unavailable in the event of a crash. When paired with Infomax Digital Workflows and Forms Solutions, Digital Archiving completes a foolproof safety network for your business by elevating your ability to meet required guidelines for audit tracking and business transparency, minimizing overhead and maximizing business continuity, efficiency and return on investment.
Smart Printing
Even with the ability to go completely paperless, printing your documents can remain a necessary or preferred standby. Infomax provides smart printing and print avoidance solutions that can help your office evaluate and reduce your printing costs by supplying detailed print management capabilities and analytic reports that offer insights into your business’s print volumes, user load and areas of improvement. Reducing your environmental footprint and printing budget is easier with page-by-page and printer-specific cost calculations, print quotas and page caps for individual employees or your entire operation.
iGuard Managed IT
Learn more about our answer for enhanced IT support, security and backup options for digital workflows and mobile device management.
Due to our unwavering commitment to providing businesses with expert service and value, our machines are up and running 99.57 percent of the time – one of the most enviable rates in the country.
Some of Iowa’s Most Respected Companies Trust Infomax
“We started using Infomax’s document management service extensively in our office and were so impressed by it that we now use Infomax for everything. They helped us develop a workflow for a project that would have been very tedious on paper, and when our old server got a virus, Infomax provided a replacement and was able to restore all the data we thought we had lost. Our IT technician is very easy to talk to and very quick to get back to us when we have an issue. Infomax takes the time to listen to your needs and find a solution that works for you — they’re pretty great!”
