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Gain a Competitive Advantage with Document Management

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Companies are always in search of the latest feature or killer app that gives them a clear advantage over their competitors. The ongoing shift from paper to digital is one such advantage that many companies are implementing. Digital document management offers companies a way to shift from paper-intensive processes to faster and more efficient digital processes.

The following describes how document management can give your company the competitive edge it needs to survive in today’s business climate.

Improvement in Productivity

Whether it involves searching for crucial documents or filling out forms, utilizing paper-based processes can prove costly in terms of time and cost. Transitioning to a digital document management solution paves the way for faster searches, live auditing capabilities, and automated workflows that ultimately improves productivity for employees.

Increased in Security

Paper documents are easy to lose track of and difficult to dispose of when needed. Achieving compliance with paper documents can also be difficult, making a digital solution the best option for your business’s compliance and archival efforts. With automated file retention, fine-tuned permissions controls, controls against malware and other malicious activity, and accurate auditing capabilities, digital document management provides a secure means of completing critical workflows.

Enhanced Employee Collaboration

Today’s employees are no longer tied to their desks. Instead, you can find them using the latest improvements in mobile technology to work outside of the office. With a highly mobile workforce, collaboration via paper can prove time-consuming and inefficient.

A well-designed document management solution enables seamless collaboration. Employees can securely share, edit, and finalize project files, with the option to audit and roll back changes as needed. Teams can work together on crucial projects from virtually any location without worrying about document access.

Expansion in Profitability

A surprising number of companies are still heavily vested in paper document storage, spending billions of dollars each year on on-premises and off-site document storage solutions. Digital document management offers a way for companies to eliminate those costs by shifting their storage needs from the physical to the digital realm. By taking advantage of digital alternatives, companies can free up physical storage space, reduce off-site storage expenses, and add further value to their bottom line.

Get in touch with Infomax to learn more about how digital document management can work for your company.

The Benefits of MPS are Many

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Managed Print Services (MPS) is a cost-effective, time-saving solution for all aspects of your printing environment. MPS is all about optimizing and streamlining your devices to meet the specific needs of your business. MPS brings a load benefits to your entire printing fleet, including printers, copiers, scanners, and fax machines.

Print fleet analysis
An MPS program will provide a full analysis of your current print set up. This detailed analysis will lay out a plan to manage your printer fleet. It may call for upgrades to certain devices, removal of redundant or unnecessary machines, or changes in print device locations. In the end, the result of this analysis will lead to an increase in efficiency in your office space.

Reduced print volumes
MPS will provide you with ways to cut back on unnecessary printing and wasted supplies, lowering your overall printing costs. Utilizing rules-based printing, you can route print jobs to the printer best suited for the job type, set printers to default to black-and-white printing, prohibit printing of emails and web pages, and default to duplex printing to automatically print on both sides of paper.

Security upgrades
We all know the importance of security when it comes to our data. MPS will ensure that your devices have built-in user authentication and activity tracking. An MPS program will also encrypt device data and add comprehensive permissions to make sure only authorized personal have access to sensitive information.

Increased efficiency and reduced equipment downtime
Increasing efficiency is at the core of every MPS program; it’s all about doing more with less. For example, remote printing allows your employees to print from off-site locations. For businesses with remote employees and road warriors, this is a great option to improve the efficiency of your workflows. You can also eliminate equipment downtime through automatic supply restocking when the machine starts to run low on ink or toner. This allows your workflows to keep moving without bottlenecks occurring due to lack of supplies.

If your printing fleet could use some fine tuning, an MPS program is the way to go. A print fleet analysis with Infomax Office Systems will help optimize your printer fleet to streamline workflows around your office. Contact us today to learn more about an MPS program for your business.

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Boost ROI with Managed IT Services

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The goal of just about every business is to boost their return on investment (ROI). Businesses can improve their ROI by earning more or saving more. While you may be focused on earning more, you should consider the savings that comes from spending smarter with Managed IT Services. Here is some information about how Managed IT can boost your ROI significantly.

Increased Efficiency

One way Managed IT Services can boost your company’s ROI is by freeing up your IT department for more value-adding tasks. Chances are, your IT department currently spends a substantial amount of time on troubleshooting issues that are beyond their scope. However, with Managed IT, your IT department won’t have to deal with these issues anymore. Instead, your IT department can focus on more important matters that are within their skillset.

In fact, when it comes to Managed IT, your IT team is not only the department that will benefit. Non-technical employees will also be able to focus on their respective tasks without having to worry about trying to diagnose issues on their own. Productivity will soar when your employees are able to focus on the tasks that they do best.

Cost Savings

Managed IT Services have been shown to lead to major cost savings for businesses. If you hire a single network manager, you will need to pay for their expertise, including salary, overhead, and benefits. Consider that you will also need to purchase all of the infrastructure like software, hardware, and networks, as well as pay for continuing education to ensure your employees are up-to-date on the latest tech security and trends. On the other hand, if you outsource the management of your IT network to a Managed IT Services provider, you won’t have to worry about all of these costs. The costs will be spread across all of your provider’s clients, creating a much more affordable option for your business.

Streamlined Systems

Not only is sharing your infrastructure more cost effective, it is also much more efficient. Many businesses have transitioned to shared infrastructure, creating a more sustainable and efficient setup. If you’ve been thinking about switching to shared infrastructure, a Managed IT partner will be able to help you every step of the way. Your Managed IT partner will ensure the maximum efficiency of your power, servers, storage space, drivers, and more.

Security

Recently, many large companies have been on the news for experiencing data breaches. Fortunately, a Managed IT provider can keep your data secure and regularly backed up, so even your network crashes due to human error, you can be back up and running in no time. Having a Managed IT provider in your corner to protect you from hackers and ensure your systems are available gives businesses peace of mind to focus on their core efforts instead of focusing their time and efforts solely on IT.

For more information about how you can boost ROI with Managed IT, contact Infomax today.