Setting Up Your Office Recycling Program

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The development of a recycling program in the workplace is a great way for your organization to play a part in the improvement of our environment. To help ensure its effectiveness, before you put your program in place, there are a few preparations and assessments that need to take place around the office. Read on for some tips to help you make the most of your organization’s recycling program.

Find a leader – Every project needs a leader, and a recycling program should be no different than any other office project. Find someone who is passionate about the environment to spearhead the program. This person will be a cheerleader to help spread the word, and their enthusiasm will go a long way when it comes to the execution of your recycling program.

Analyze your trash – This may sound a bit strange, but it’s important to pay attention to the type of trash that flows through your office space. Understanding the type of materials that are most often used in your office will help you with further planning. For example, maybe plastic is the most common type of trash material at your workplace. In that case, you will want to include more bins for plastic objects, and maybe even at a larger size than for other materials.

Place recycle bins around the office – Make it as easy as possible for employees to recycle at any location within your office. Always make sure there is a recycling bin anywhere you have a trash can. The kitchen/lunch room, common areas, and reception areas should all have recycling bins. There should also be recycling bins at each desk. It should be extremely difficult for employees to find an excuse not to recycle.

It’s also important to make sure all bins are clearly labeled in large font. Using facility-specific waste images on your bins will also significantly help with the accuracy of recycled materials.

Educate and train – Most employees want to do the right thing and recycle; they just need the proper knowledge to do so. Create a set of recycling guidelines and post them in common areas around the office. These guidelines should include what should and should not be recycled, and where the bins are located. It’s also vital to inform your janitorial staff of your recycling guidelines to ensure that all materials are properly disposed.

Establishing an effective recycling program is a valuable green initiative for businesses of any type or size. Contact Infomax Office Systems today to learn more on how to set up a recycling program at your office.

What to Look for in An Office Printer Before You Buy

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Office-Printer-Guide

It’s uncanny how an office printer can become a valuable part of your team. The right office printer can make a world of difference.

 

Technological advancements have made it easier and more efficient to run day to day operations digitally, however, the need for print production and office printers has not completely gone by the way side. Whether you have a small, medium or large company, it is imperative to choose the best office printer for your needs. What initially may seem like a minor investment, could turn into costing your company more in the long run. The right printer saves time but, with all the options that are available, can make it difficult to decide which is the right printer for you.

No two offices have the same requirements for printers. In order to ensure you select the best office printer, Infomax believes these are a few important questions to ask first.

How many of your employees require access to the office printer?

The first step is to determine how many employees in your office require access to the office printer on a daily basis. Some smaller businesses do not require high-volume, multifunction printers that are being utilized by numerous employees, on a daily basis. On the contrary, a desktop printer may not meet the demand of large operation companies.

What primary functions does the office printer require?

Multifunction office printers that combine printing, copying, faxing and scanning are a great addition to most offices and can cut down on maintenance and supply costs. However, if your company never faxes or hardly scans documents, you will not need to invest in a multifunction printer and can operate sufficiently with a single-function printer.

Would your company benefit from mobile printing capabilities?

Th advancements in mobile technology not only allows your employees to access documents, on mobile devices, from anywhere they are but also the ability to send projects to your office printers from those devices as well. If your operations require this form of functionality, you will need to select a printer that is equipped with a reliable, easy to use interface.

Do you need an office printer that tracks usage?

A selection of office printers come equipped with software programs that monitor and track usage, helping companies save money. If your company needs to track supplies, usage, order history, and service history, you will need to select an office printer that is capable of interacting with analytic software.

If your company is in need of office printers, contact Infomax today and our specialists will ensure you select the right office printer for your company.

Spot These 4 Prepress Issues & Prevent Them Before It’s Too Late

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Preventing-Prepress-Issues

Everything you need to know to avoid print press issues.

There are many prepress issues that can arise along the way in the printing process. However, innovations in prepress print solutions, such as improved software and automated checks, have made the printing process more accurate. Despite advancements in printing, there are still some errors that could ruin your print job. The top list of complaints Infomax receives include:

  • Color quality
  • Resolution and compression quality
  • Page area bleed
  • Font selections

Color Quality. Color is one of the most complex and talked about issues when it comes to print production. There are many variables that can affect the color quality when it comes to printing your final product. To get the quality of color you envision, you will need to make sure the CMYK is always in the correct format and not set to RGB. While RGB looks great online, it does not translate well in print.

Resolution and Compression Quality. This is a consistent issue prepress operators face when handling images. In the prepress process, you need to ensure that your image is set to 300 dpi (dots per inch) before sending your project to the printer. The lesser 72 dpi will have your print project coming out pixelated and blurry at completion.

Page Area Bleed. The bleed area is excess image area that will be excluded from your final product. Since pages tend to shift during the printing process, leaving excess image area is vital. One main issue is that the bleed area does not have the correct dimensions, and the printer will need to reprint the image a few times to ensure accuracy. One of the things a computer cannot catch is a lack of bleed, so always be aware of how much bleed your image requires.

Font Selections. Avoid overly complicated fonts, as they can be an issue. Even though this is tempting, do not choose complicated fonts when creating a document to send to print. When the printer receives your file and prints it, their software may not support the font that you have chosen. Your fancy font will be replaced by their default font, producing and end-result that you didn’t expect.