Why a Comprehensive Management System Makes Sense

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Today’s office is a connected office. PCs, printers, scanners, and fax machines all communicate over the network. While this connectivity enables remarkable productivity, it also comes with costs, namely the need to manage network system components. Unless your company’s primary business is managing computer systems, consider adopting a comprehensive management system like Infomax’s ConnectPlus.

Hassle-Free Additions
Getting a new computer, printer, or other network device can throw your day into chaos, but a comprehensive management system handles the headaches for you—including system integration and connection to other devices in your network. With our basic installation and implementation package, we’ll manage the assignment of ports, defaults, and connections.

Installation & Training
With ConnectPlus, you’ll get complete assembly and testing of your new equipment, accessories, and related software. Our technicians will handle the fine-tuning of system components, loading drivers and training your staff. We make sure new devices integrate seamlessly into your network and your personnel are trained to run it.

Ongoing Support  
Once you’re up and running, we’re here for problem-solving on your output devices and we offer assistance for every application we provide. You’ll get installation of new device drivers and you can call on us for unlimited help desk phone support. We can add supplementary training in systems, administration, and software on an as-needed basis. We can also manage system reconfiguration, memory installation, and other services—just ask!

Free to Focus
Teaming up with a comprehensive management system gives you and your team something priceless: the freedom to focus. Instead of wrangling new machines, you can concentrate your resources on activities that truly add value to your bottom line. Your IT specialists can be writing custom apps that serve your clients instead of crawling under desks to connect cables.

In today’s hyper-competitive environment, working with a systems management partner can mean the difference between surviving and thriving. Programs like ConnectPlus make it possible for you to focus on your core business, so call Infomax today about getting started with ConnectPlus—and leave the tech to us.

Out of Toner? What to Keep in Mind for Your Next Purchase

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The light is blinking. Your documents aren’t printing. The screen on your machine reads “Replace Toner Cartridge.” Every office has encountered a time where toner inconveniently runs out. If you’re still mulling over Managed Print Services (where we handle toner replenishment for you), make sure you don’t overpay for toner—your highest ongoing print-related cost. Read on for important information to keep in mind when making your next toner purchase.

OEM Cartridges
OEM stands for Original Equipment Manufacturer. An OEM cartridge is produced by the original company that made the printer and its accessories.
Advantages: Quality is assured, and in many cases, guaranteed.
Disadvantages: OEM cartridges are the most expensive; you’re paying for the brand’s name, experience, quality, and the peace of mind that comes with it.

Compatible Cartridges
Compatible cartridges are produced by a third party, not the original manufacturer.
Advantages: Expect similar quality and yield to OEM cartridges, but at a better price. Third-party cartridges have been tested and approved by the manufacturer.
Disadvantages: Some third parties have lower standards than others, so be sure to go with a reputable producer.

Remanufactured Cartridges
A remanufactured cartridge was originally Compatible or OEM, but has since been refilled or had components reused.
Advantages: Reusing parts makes for far cheaper cartridges and less waste.
Disadvantages: These cartridges may have lower yield and inferior performance compared to their OEM and Compatible cousins. Defective remanufactured cartridges can damage your printer and may invalidate your warranty.

Capacity Considerations
In general, high-capacity cartridges are your best bet. You pay a little more initially, but these cartridges typically produce twice the print volume at a lower per-page cost. This will save you time changing out cartridges and you can feel good about making the eco-friendly choice by using fewer raw materials.

By thinking smart and planning ahead you can be sure to get the best value and the best results from your next toner purchase. Call Infomax today to order your next toner cartridge.

The Link between Document Management and a Green Office

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It’s true that little changes add up, but reusable mugs and water bottles only take you so far. The best way to lessen your environmental impact, particularly when it comes to your company, is to go for a major business component revamp—like transitioning from paper to electronic document management. Read on to learn about the link between document management and a green office.

Paper Loses Purpose
With an electronic document management system, you no longer need to print every piece of information—in most cases, sharing and collaborating is simple and friction-free. You can share, email, review, and even sign digital documents in a centralized system. Document management eliminates the need to print separate copies for every department; you can all work from one central, up-to-date file.

Raw Material Madness
You’d be astounded at the amount of raw material you conserve when you move to digital document management. Less printing means less toner used and fewer cartridges manufactured. When you consider that manufacturing a single toner cartridge requires three liters of oil, it’s clear that curbing your printing habits can have a major impact. Your local landfill will thank you, too.

Storage Strategies
Document management can completely transform how you deal with documents once they’re out of primary circulation. It’s true that compliance regulations necessitate some hardcopy files, but it’s important to examine how much of what you’re printing and storing is actually required. Instead of dozens of cabinets filled with paper files (the vast majority of which will never be accessed again), you can store your documents on a tiny hard drive.

Poisonous Power
Until we’re running on 100 percent clean and renewable energy, more office equipment means faster draining of limited resources and the release of toxic pollutants. When you manage your documents digitally, you can cut back on the machinery required to run an office smoothly. Cut back on wattage by eliminating printers, reducing copiers, and consolidating multiple devices—like printers, scanners, copiers, and faxes—into a single machine. You will use less power to keep your office humming and will need less energy to control your climate.

Document management is a powerful way to improve your company’s green credentials and lessen your impact on the environment. To learn more about the big benefits of document management, contact Infomax today.