Get the Graphic Tools You Need to Succeed

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Today’s technology has democratized numerous tools that used to be available only to large enterprises or high-end print shops. With the right multifunction machines and a select suite of specialized tools, it’s easier than ever to create your own professional marketing materials.

Consider the following graphic tools that can take your business to the next level.

Booklet makers and folders can take your production to new heights, enabling you to create a polished product with a clear and coherent message. Transform stacks of single sheets or sloppily stapled handouts into catalogs, magazines, and informational booklets. Promote your services, share testimonials, and document case studies with professionalism and ease.

Trimmers and cutters provide speed and flexibility. With them, you can quickly create materials best suited to your purposes. Hand-trimming 4-up printouts into billets is time-consuming and error-prone. Cutting machines make crisp, consistent cuts in record time, whether you’re printing a hundred standard business cards or a thousand custom-sized postcards.

Shredders give you control over your documents and the data they contain. By having your own machine on hand, you can shred on-demand, preventing piles of accumulated paper that wait weeks to be prepared for disposal. By shredding your documents right away, you’ll avoid the security risk of exposed proprietary data and customer information.

Check signers automate one of your most laborious processes. For high-volume check signing, end hand cramps and eliminate insecure stamps with a dedicated tool.

Laminators transform slipshod printouts into polished documents. From professionally-printed product spec sheets to polished office signage, in-house laminating makes it quick and convenient to create durable materials that communicate value and high standards.

In-house graphic tools will earn their keep in terms of cost, control, and convenience. Your graphic infrastructure will be custom-tailored to meet your business’ needs and can be especially helpful in cost savings for small print runs. You’ll take back control of your production process and data security. Perhaps most powerfully, in-house graphic tools can provide the flexibility and capacity to produce what you want, when you want it —all with the same quality you’ll find in high-end print shops.

Interested in an update to your business’ graphic tools? Whether you’re a small business that has big plans for marketing materials, or you’re a local print shop that wants to upgrade your graphic tools, contact Infomax today. We’ll tell you about the printing solutions and available graphic features that can take your business documents to the next level!

Document Management Can Help Green Your Business

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In the search for sustainability, it can often feel as though we have to choose between the planet and profits. Fortunately, new technologies are making environmentally friendly choices both smart and cost-effective. Document management is a perfect alignment of efficient technology and good corporate citizenship.

Whether the data you manage starts as digital assets or are scanned from paper originals, document management is about using software for the storage, searching, sharing, and tracking of business information.

Read on for a few ways document management systems can help your business go green while saving green.

Reduce printing needs – By going digital, your use of consumables like paper and toner can drop dramatically. Digital forms and customized routing of electronic documents eliminate the need for burdensome duplicate and triplicate forms and prevent the need for copies of copies for sharing purposes.  Document management can also reduce your carbon footprint and printing budget with the implementation of page caps for individual team members, ensuring your business is always printing smart.

Eliminate storage expenses – With document management, piles of paper are turned into streams of ones and zeroes—the language of computers. Instead of filling costly office space with rows of file cabinets, digital documents can be saved on DVD-ROMs, servers, and hard drives, using a tiny fraction of the space needed for physical documents. How would that space better serve your business once all those old paper files are shredded and recycled?

Improve access efficiency – Digital documents can be indexed and searched right from your desktop. This improved efficiency saves your business money, as your employees can easily access files that once took them hours to find in filing cabinets. You can retrieve records from a designated date range, pull up the order history for a specific vendor, and even search the content of documents for keywords. A well-designed document management system makes accessing your data fast and intuitive, whether it’s for daily customer service or infrequent archive searches. This improved productivity means you’ll be going green while saving green—it doesn’t get much better than that!

Document management is a smart and easy way to green your business. It’s kinder to the environment, faster for your staff, and better for your bottom line.

Contact us today to learn more about document management solutions and how Infomax can help you implement this green strategy.

MPS: How Small Changes Can Make a Big Difference

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Printing is a critical part of daily business processes. But done inefficiently, printing can be a black hole for time and money—making equipment purchases that don’t meet your company’s needs, spending hours troubleshooting solutions to rectify problems, and running out of consumables at inconvenient times. All of these printing pitfalls add up to wasted resources for your business. But, when printing is done right, it can make your operations more streamlined, professional, and cost-effective.

Managed Print Services (MPS) can implement a few small changes that will make a big difference in your office. Here’s how:

Optimize workflows – No two businesses are exactly alike, and MPS will optimize your unique workflows. With MPS, your business’ specific needs are examined to find solutions that click with your systems and improve your processes. An initial MPS assessment can uncover shortcuts to help manage complex tasks like batch printing and document delivery. Or, your Managed Services Provider may identify multifunction machines that will help you accomplish your goals, while saving time, money, and office space. Your MPS partner can also examine your office layout, staffing, and print needs. With a complete picture of your unique business workflows, your Managed Services Provider can determine the best physical location and setup for each machine in your office’s imaging fleet.

Delete daily distractions – Increasingly, we’re learning that “multi-tasking” is a myth. What we’re really doing dozens of times each day is task-switching. And printing comes with plenty of tasks—taking inventory, ordering supplies, performing maintenance, troubleshooting, and more. Every time your IT or admin staff members have to stop and perform a printer-related task, you’re losing time and money. Turning to Managed Print Services means streamlining daily efforts and making all these print-related processes seamless.

End printer panic – How many times have you run out of toner when you’re in the middle of a time-sensitive print job? Consider the disruption that occurs when one of your staff members has to make a “quick run” to the office supply store so you can finish the job. With MPS’ automatic toner replacement, you’re ready to replace that cartridge without skipping a beat.

With Managed Print Services, little changes to your imaging fleet can make a big difference. Printing can become a seamlessly integrated part of essential processes and daily workflows. MPS can get the logistics of printing out of your way and identify solutions to improve your operations. After all, technology is supposed to make our lives easier, isn’t it?

Contact Infomax today to learn more about how small changes with MPS can have a big impact on your business.